Job Title: Office Manager - CCS Facility Services

Job Overview: The Office Manager at CCS Facility Services will be responsible for overseeing the day-to-day administrative functions of our branch. This role requires a proactive and adaptable professional who can manage various tasks, coordinate office activities, and ensure a smooth workflow. The ideal candidate will be adept at multitasking, possess strong organizational skills, and have a keen eye for detail.

Key Responsibilities:

• Supervise and manage administrative staff, ensuring efficient and effective office operations.
• Implement and maintain office policies and procedures to optimize workflow.
• Monitor and manage timekeeping practices, labor budgets, and check distribution for the branch field personnel.
• Act as a liaison between different departments, fostering open communication and collaboration.
• Coordinate open enrollment activities and management of documentation.
• Assist in labor budget preparation for customer locations.
• Assist in the recruitment process, including onboarding new employees.
• Maintain employee records and support HR functions if necessary.
• Manage office equipment and technology resources.
• Troubleshoot basic IT issues or liaise with the IT department for resolution.
• Coordinate employee recognition program.
• Manage and maintain vendor accounts and relationships.
• Serve as the administrator for fleet and select applications.

• Coordinate meetings, conferences, and events, both internal and external.
• Manage mobile devices for all personnel.
• Maintain customer contact lists.

Qualifications:

• Bilingual (English, Spanish) required.
• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Intermediate to advanced Microsoft Excel capabilities.
• Familiarity with basic financial and budgeting principles.
• Ability to work independently and collaboratively in a fast-paced environment.
• High level of discretion and confidentiality.

Education and Experience:

• Bachelor's degree in Business Administration or a related field preferred.
• Previous experience in office management or administration is highly desirable.

Salary Range for this Position - $60,000 - $75,000

If you are a highly motivated and detail-oriented professional looking to contribute to a growing company's success, we invite you to apply for the Office Manager position at CCS Facility Services. Join us in our commitment to providing exceptional facility services and be a key player in our continued growth.